Kids Check-in Dashboard

ChurchPad Kids 6.5 Platform Guide

Overview

The Children Check-In System is designed to enable parents, guardians, and assigned teachers to securely and efficiently check children into their designated classrooms.

The platform includes:

  1. Filtering & Search Functions – Quickly locate a child or parent.

  2. Bulk Check-In Options – Check in multiple children at once.

  3. Secure Attendance Tracking – Ensures children are accounted for in their respective classrooms.

Requirements

  1. The church must have an account with ChurchPad.

  2. Individuals must be registered on the platform.

  3. Teachers using the system must be registered as assigned teachers.

Sections of the Children Check-In

The system is divided into two main sections:

  1. Check-In Station – For quick child attendance management.

  2. Children Dashboard – For detailed child records, notes, and parent communications.

How to Sign In to the Kids Check-In Platform

  1. Open your browser and go to: www.kids.churchpad.com.

    1. OR – If you are a registered/assigned teacher, you can log in via the User Portal and access the Kids Check-In Dashboard.

  2. Enter the following details on the Sign-In Page:

    1. Church Code (6-digit code provided to your church).

    2. Email Address (your registered email).

    3. Password (your secure password).

  3. Click Sign In.

    1. ⚠️ If you miss a required field (e.g., password), the system will display a red warning (e.g., “Password is required”).

Section 1: Check-In Station

The Check-In Station is used to quickly check children into classrooms.

Steps:

  1. Search for Parent/Guardian

    1. Use the search bar to find the parent or guardian.

    2. Each entry shows:

      1. Parent’s name

      2. Number of registered children

      3. View button

  1. Select Children

    1. Clicking View displays all children linked to the parent.

    2. Each child's card shows:

      1. Name

      2. Classroom (age-based group)

      3. Age

    3. Action: Check-In (for individual child) or Check-In All (for bulk action).

  1. Confirmation Prompt

    1. If using Check-In All, the system asks: “Are you sure you want to check in all your children?”

    2. Choose Continue or Cancel.

  1. Check-In Status

    1. Successfully checked-in children show a green “Checked-In” badge.

  1. Sibling Check-In Option

    1. When checking in one child, the system may prompt: “Check-In Siblings?”

    2. Select siblings to include before confirming.

Section 2: Children Dashboard

The Children Dashboard provides full access to child records, notes, and communication tools.

Children Grid View

  1. Displays all registered children with key details:

    1. Photo/Avatar

    2. Name

    3. Birthday, Age, Classroom

    4. Parent/Guardian Name and Phone Number

  2. Quick Actions:

    1. Check In / Check Out

    2. Send Message

  3. Filters available: Classroom, Gender, and Search.

Child Profile Page

Clicking on a child opens their profile, showing:

  1. Full name, date of birth, gender, age

  2. Classroom and school name

  3. Allergies

  4. Parent/guardian info

Actions:

  1. Edit – update child’s records

  2. Notes – add or review notes from teachers

  3. Send Message – communicate with parents

Notes Management

  1. View Notes: Teachers can see past feedback, comments, or updates.

  1. Add Note: Enter subject, message, and attach files (images, PDFs, etc.).

  1. Reply to Notes: Continue communication under existing notes.

  1. Empty State: If no notes exist, the system displays “No Notes.”

Messaging Parents/Guardians

  1. Select Send Message from profile or grid.

  2. Fill in:

    1. Sender ID

    2. Message Type (SMS/Text, Email, etc.)

    3. Message content

    4. Scheduling (Send Now or Send Later).

  1. Confirm Message – A preview displays before sending.

  2. Choose Send Message or Edit Details.

Check-In / Check-Out (Dashboard View)

  1. From the grid, teachers can quickly Check In or Check out child a child.

  2. The button changes color to reflect the current status.

  3. This provides real-time attendance tracking.

Summary

The Children’s Check-In Station in ChurchPad Kids 6.5 ensures: ✔️Secure check-in/out of children ✔️ Fast parent/child lookup with filters & search ✔️ Bulk check-in options for families with multiple children ✔️ Easy management of child records, allergies, and classroom info ✔️ Direct communication with parents through messaging ✔️ Teacher notes and feedback tracking

🆘Need additional help? Reach out to our support team at [email protected]

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